![]() This will help you look at the issue more objectively.Įmployee write-up forms only mean something if you use them the same way every time. Talk about the tasks they’re skipping rather than their lack of work ethic. To that end, try to avoid describing who the employee is and focus on what they do. It doesn’t really matter how lazy someone is at home, so long as they work hard while at work. Try not to emote in the employee write-up formĪs a coworker, you should really be more concerned about actions than characteristics. This way, you can revisit the report and see if the employee has made progress and improved or not. It should outline everyone’s responsibilities as far as correcting behavior and actions are concerned. If an employee is in the wrong, a report should clearly outline what that employee needs to do to fix the situation. Make sure that someone who wasn’t there could understand your report.Ī major reason why employee write-up forms are so important is that they should be the stepping stone for righting wrongs. Use proper names wherever possible to avoid pronoun confusion. Stick to Subject + Verb + predicate form. Avoid flowery language and get to the point. ![]() Remember, an employee write-up form is a report, not a novel. The point is to leave out any and all ambiguity so others will know exactly what happened. If they’re making inappropriate comments, record what those comments were and who they were said to. If the employee is frequently late, write down the days they’re late and the times they came into work. When you’re recording an incident, be as specific as possible. If you’re going to implement an employee write-up form in your company, it’s worth following some basic rules. Best Practices: Filling Out an Employee Write-Up You should standardize whatever your HR department decides would be the best fit for your company. You could use one of those or you could create your own. ![]() There are countless free employee write-up form templates online. It’s also important that you can create an easy-to-follow paper trail so you can see whether a specific employee keeps having the same problems, different problems, or has resolved them completely. It’s also good to know how the company plans on righting those wrongs and who is responsible for making sure that happens. It’s important that your employee write-up forms help HR remember what specifically went wrong.
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